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Managing Projects & Productivity Like a Boss

Before I go any further, there’s something I have to get off my chest.

Dear Asana,

Where have you been all of my life? I can’t imagine getting through my days without you. You give me reasons to go on throughout the day. You make life easy and clean and breezy. Oh, how I love the encouragement you give me as we reach our goals. I adore you more than ever!

Faithfully Y♥urs

In case you’re confused, I’m talking about my torrid love affair with Asana – the best project management software on the market today.

Asana Logo

We’ve been using Asana at All Web for just over 3 years and it has transformed our entire work flow. Asana is a very robust platform that is super easy to use. Best of all, Asana is FREE! There is a premium version if you want to get complicated or have a large team, but I can tell you from experience that the free version is pretty amazing and will probably meet all of your needs. Here are just a few reasons why I love Asana:

  • Keep records of your projects
  • Share progress with team members
  • Easy team communication
  • Keep track of deadlines
  • Plan your day with to-do lists
  • Search through your work
  • Assign tasks
  • View your upcoming tasks on calendars

It’s hard to even find the words to explain what Asana is and what it does. At its core, Asana is a project management system designed to let you keep track of tasks and projects. However, the way it lets you do those things is so limitless and customizable, saying it’s a project management tool is just a flat understatement. I want to stress two things here – 1, the sky is the limit; 2 – it’s easy. Sometimes people associate tons of possibility with being cumbersome and too complicated. This is not the case with Asana.

Asana is easy to get set up. It’s completely web based. By going to the Asana website and clicking ‘Get Started for FREE’ you can be up and running in less than 5 minutes. Inviting your team members is as simple as entering their email addresses. You can create your first project with one mouse click. To add tasks to your new project, just start typing and press enter to create a new task. Add a colon to the end of your task to make it into a section heading.

Asana Add Task

Now you have projects and tasks, but what will you do with them? For starters, you can assign them to a team member with the click of a mouse. You can also give the task a due date with a single click. Need to get more detailed? Each task has a pane with more information. You can leave a description on the task. You can also create sub-tasks (and even assign those to other people). There is also an area for team members to leave comments on a task.


That’s a quick peek-a-boo of Asana in a nutshell. I strongly encourage you to check out the App yourself to see everything it’s capable of. A few more nifty things about Asana…

  • As illustrated by the graphic below from the official Asana website, you can enable ‘Celebrations’ which will give you Unicorns and other awesome creatures to celebrate as you complete tasks. These are great little pick me ups during your day!
  • Asana has mobile apps! Take it with you on the go.
  • Asana has a great blog that shows you exciting ways to use Asana and how to get the most out of it.
  • Big companies trust and use Asana, such as: Uber, Pinterest, NASA, Dropbox, Intel, and Samsung
  • Asana has a bunch of other app it can automatically integrate with like MailChimp, Dropbox, and Harvest.


You don’t have to appreciate unicorns, narwhals, phoenixes, or even Yetis to appreciate Asana. If you’re into team transparency, improved communications, efficient workflow, searchable records, increased productivity, and just making life easier, Asana is probably for you. Here at All Web, Asana has become a way of life. If you’ve got a few spare minutes, sign up and see if Asana can transform your business and workflow.

Stephanie Rawson

Stephanie has 15 years of self-taught HTML and web design experience along with an associates degree in Information Technology from Colorado Tech. Her previous experience in eCommerce and customer service gives her a unique insight into what clients and their customers are looking for. Outside of work, Stephanie is active in Christian ministry and loves geeky hobbies.

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